Rental Agreement
Please read the following terms and conditions carefully
Your Rental Selection
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PARTIES
This Agreement is made between:
Provider: Ricardo Herbstrith Carvalho Unipessoal LDA, NIPC: 517178737, with registered office at Rua Joaquim António de Aguiar, 150, 4300-465 Porto, hereinafter referred to as the "Provider"
Member: The individual or company subscribing to the coworking space services, hereinafter referred to as the "Member"
ARTICLE 1 - OBJECT AND ACCEPTANCE
1.1 This Agreement governs the provision of coworking services for non-exclusive use of a hot desk in the open coworking area for the specific date selected by the Member, including access to work spaces, infrastructure, equipment and complementary services, under the conditions defined herein.
1.2 Contract of Adhesion: This is a contract of adhesion ("take it or leave it") and is not subject to negotiation. By proceeding with this Agreement, the Member accepts all terms without modification.
1.3 Non-Renewable Agreement: This is a single-use daily agreement with no automatic renewal. The Member's access rights are limited to the specific date selected.
ARTICLE 2 - RENTAL TERMS AND SPECIFICATIONS
2.1 Hot Desk Specifications: The Member is granted non-exclusive access to use any available hot desk in the open coworking area on a first-come, first-served basis. There are 10 hot desks available for shared use among hot desk members.
2.2 Included Amenities: Each hot desk includes one shared desk space and one ergonomic chair. Storage is not provided and personal items must be removed at the end of the rental period.
2.3 Access Hours: Access is granted only during business hours from 8:00 AM to 6:00 PM on the selected date, Monday through Friday, excluding public holidays. The Member does not receive keys and access is conditional upon the coworking space being open.
2.4 Contract Period: This Agreement is valid only for the selected date. The Member's access rights commence at 8:00 AM and expire at 6:00 PM on the selected date. This Agreement does not renew automatically.
2.5 Single Day Use: This Agreement grants access for one full business day only. The Member may not split the usage across multiple days.
ARTICLE 3 - SERVICES INCLUDED
3.1 The following services are included in the rental fee:
- High-speed fiber internet connection (subject to availability and technical limitations)
- Use of common areas (lounges, kitchen facilities)
- Provision of coffee, tea and water (available during business hours, subject to availability and stock)
- Cleaning and maintenance of common areas
- Use of restroom facilities
- Access control and building security
- Printing and copying according to the contracted plan
- Reception of mail and packages is not included in hot desk membership
- Meeting Room access is not included in the basic hot desk membership
ARTICLE 4 - FINANCIAL TERMS
4.1 Daily Fee: The daily fee for Hot Desk access is €15 (fifteen euros), exclusive of VAT.
4.2 Single Payment: This Agreement requires a single, one-time payment for the selected date. No recurring payments or automatic renewals apply to this daily plan.
4.3 No Refunds: No refunds will be issued for early departure, non-use of the facilities during the purchased day, no-shows, or termination for breach of contract by the Member. The Member acknowledges that this is a non-refundable purchase for a specific date.
4.4 No Price Adjustments: The price for the selected date is fixed at the time of purchase and will not be adjusted for any reason, including early departure or partial use of the purchased day.
ARTICLE 5 - MEMBER OBLIGATIONS AND RESTRICTIONS
5.1 Proper Use: The Member shall use the space responsibly and respectfully, in accordance with internal regulations and all applicable laws.
5.2 Timely Departure: The Member must vacate the premises promptly at 6:00 PM on the selected date. Failure to do so may result in additional charges at the rate of €10 per hour or portion thereof.
5.3 Property Care: The Member shall maintain equipment and furniture in good condition and shall be financially responsible for any damage beyond normal wear and tear.
5.4 No Modifications: The Member shall not make structural changes, install fixtures, add furniture, alter electrical systems, paint, drill, or otherwise modify the premises without prior written authorization. Any unauthorized modifications will be restored at the Member's expense.
5.5 Conduct and Prohibited Activities: The Member shall avoid activities that disturb other users' work environment. Specifically prohibited activities include but are not limited to:
- Telemarketing or high-volume phone sales
- Multi-level marketing or pyramid schemes
- Cryptocurrency mining or high-power computing operations
- Excessive noise, disruptive behavior, or inappropriate conduct
- Any action that may damage the Provider's reputation
- Any illegal activities or violation of applicable laws
5.6 Guest Policy: Guests are not permitted in the hot desk area. For meetings with guests, the Member must reserve and use meeting rooms (subject to availability and additional fees).
5.7 No Smoking: Smoking is strictly prohibited throughout the facilities, including electronic cigarettes.
5.8 Damage Reporting: The Member shall immediately report any damages, malfunctions, safety hazards, or security incidents.
5.9 Workspace Cleanup: The Member must leave the hot desk clean and organized at the end of the rental period. All personal belongings must be removed from the desk and common areas. The Provider is not responsible for any personal items left behind.
5.10 No Residential Use: Using the space for residential purposes, including sleeping or overnight stays, is strictly prohibited.
5.11 Compliance with Laws: The Member shall comply with all applicable laws, regulations, and licensing requirements while using the facilities.
5.12 No Assigned Seating: The Member acknowledges that hot desks are available on a first-come, first-served basis and no specific desk is guaranteed or reserved.
5.13 Unauthorized Meeting Room Use: Use of meeting rooms without reservation will result in a fee of €25 per hour or portion thereof.
ARTICLE 6 - PROVIDER'S RIGHTS AND OBLIGATIONS
6.1 Access Rights: The Provider maintains the right to access all coworking spaces for maintenance, inspection, security purposes, or to show the premises to prospective users.
6.2 Infrastructure: The Provider shall ensure proper functioning of infrastructure during business hours.
6.3 Common Areas: The Provider shall maintain clean and well-maintained common areas.
6.4 Security Monitoring: The Provider monitors common areas via security cameras for safety and security purposes. The Member acknowledges and consents to such monitoring.
6.5 Usage Monitoring: The Provider may monitor usage patterns, frequency, and hours of facility use for operational and security purposes.
ARTICLE 7 - LIMITATION OF LIABILITY
7.1 Personal Property: The Provider assumes no responsibility for personal property left on the premises, including losses, theft, misplacement or damages, regardless of cause.
7.2 Abandoned Property: Personal items left in common areas or at hot desks after the rental period will be considered abandoned and may be immediately discarded. The Provider is not obligated to store any items.
7.3 Connectivity: The Provider assumes no responsibility for internet blackouts, connectivity issues, or service interruptions from third-party providers.
7.4 No Warranty: The Provider makes no warranties, express or implied, regarding the suitability of the premises for the Member's particular business needs.
ARTICLE 8 - EXPANDED LIMITATIONS AND DISCLAIMERS
8.1 Service Interruptions: The Provider shall not be liable for any interruptions in services including but not limited to internet connectivity, electricity, water, heating, cooling, or other utilities, regardless of cause.
8.2 Third Party Services: The Provider assumes no responsibility for services provided by third parties, including telecommunications providers, cleaning services, or security companies.
8.3 Force Majeure: The Provider shall not be liable for any failure or delay in performance due to circumstances beyond its reasonable control, including but not limited to acts of God, war, terrorism, government regulations, public health crises, strikes, utility failures, or other major disruptive events.
8.4 No Refunds for Service Interruptions: The Member acknowledges and agrees that no refunds or credits will be provided for service interruptions of any kind, including those covered under Force Majeure.
8.5 Indemnification: The Member agrees to indemnify, defend and hold harmless the Provider from and against any and all claims, liabilities, damages, losses, costs and expenses (including reasonable attorneys' fees) arising from or in connection with the Member's use of the premises, violation of this Agreement, violation of any law or regulation, or any damage to the premises or equipment caused by the Member or their guests.
ARTICLE 9 - TERMINATION AND CONTRACT CESSATION
9.1 Automatic Expiration: This Agreement automatically expires at 6:00 PM on the selected date. No notice of termination is required.
9.2 Termination by Provider for Cause: The Provider may terminate this Agreement immediately and without prior notice in case of:
- Inappropriate conduct or serious violation of internal rules
- Misuse of facilities or violation of any provision in Article 5
- Illegal activities on the premises
- Actions that endanger the safety or security of the facility or other users
9.3 No Refunds upon Termination: In the event of termination for cause by the Provider, no refunds will be issued for any unused portion of the purchased day.
9.4 Post-Termination Obligations: Upon termination or expiration, the Member shall:
- Cease use of the facilities immediately
- Remove all personal property
- Leave the workspace in a clean and orderly condition
ARTICLE 10 - RELOCATION CLAUSE
10.1 Not applicable to hot desk members as there is no assigned seating.
ARTICLE 11 - CONFIDENTIALITY
11.1 Confidentiality: Both parties agree to maintain confidentiality of all professional or personal information obtained under this Agreement.
11.2 Data Protection: Personal data processing shall comply with the General Data Protection Regulation (GDPR) and other applicable legislation.
ARTICLE 12 - GOVERNING LAW AND DISPUTE RESOLUTION
12.1 Governing Law: This Agreement shall be governed by and construed in accordance with the laws of Portugal.
12.2 Jurisdiction: Any disputes arising from this Agreement shall be submitted to the exclusive jurisdiction of the common courts of Porto, Portugal.
ARTICLE 13 - GENERAL PROVISIONS
13.1 Entire Agreement: This Agreement constitutes the entire understanding between the parties and supersedes all prior discussions, negotiations and agreements.
13.2 Non-Transferability: This Agreement is strictly personal to the Member and may not be assigned, transferred, or sublet to any third party under any circumstances.
13.3 No Waiver: Failure by either party to enforce any provision of this Agreement shall not be construed as a waiver of such provision.
Porto, Portugal
Agreement Date:
Valid for Use On:
Access Hours: 8:00 AM to 6:00 PM
Ricardo Herbstrith Carvalho Unipessoal LDA
Provider
ACKNOWLEDGMENT
The Member acknowledges that they have read this entire Agreement, understand its terms, and voluntarily agree to be bound by all its provisions without exception or reservation. The Member specifically acknowledges that this is a single-use, non-renewable agreement with no refund policy.
