Rental Agreement - The Bridge Room
Daily Plan - Please read the following terms and conditions carefully
Your Rental Selection
Select Your Meeting Date
Total Duration: 10 hours
Late Penalty: €25/hour after 6:00 PM
PARTIES
This Agreement is made between:
Provider: Ricardo Herbstrith Carvalho Unipessoal LDA, NIPC: 517178737, with registered office at Rua Joaquim António de Aguiar, 150, 4300-465 Porto, hereinafter referred to as the "Provider"
Member: The individual or company subscribing to the meeting room rental services, hereinafter referred to as the "Member"
ARTICLE 1 - OBJECT AND ACCEPTANCE
1.1 This Agreement governs the provision of meeting room services for exclusive use of The Bridge Room for the specific date selected by the Member, including access to the meeting room, equipment, and specified complementary services, under the conditions defined herein.
1.2 Contract of Adhesion: This is a contract of adhesion ("take it or leave it") and is not subject to negotiation. By proceeding with this Agreement, the Member accepts all terms without modification.
1.3 Non-Renewable Agreement: This is a single-use agreement with no automatic renewal. The Member's access rights are limited to the specific date selected.
ARTICLE 2 - RENTAL TERMS AND SPECIFICATIONS
2.1 Meeting Room Specifications: The Member is granted exclusive access to The Bridge Room meeting space. The room has capacity for 6 people and is equipped with 6 ergonomic chairs, a meeting table, and a professional projector.
2.2 Included Amenities: The meeting room includes dedicated meeting space, 6 ergonomic chairs with lumbar and head support, meeting table, professional HD projector, and necessary connectivity options. Personal items must be removed at the end of the rental period.
2.3 Access Hours: Access is granted only during the specific date selected by the Member, from 8:00 AM to 6:00 PM. The Member does not receive keys and access is conditional upon the coworking space being open.
2.4 Contract Period: This Agreement is valid only for the selected date. The Member's access rights commence at 8:00 AM and expire at 6:00 PM on the selected date. This Agreement does not renew automatically.
2.5 Late Departure Penalty: The Member must vacate the premises promptly at 6:00 PM. Failure to do so will result in additional charges of €25 for each hour or portion thereof beyond the scheduled end time.
ARTICLE 3 - SERVICES INCLUDED
3.1 The following services are included in the rental fee:
- High-speed fiber internet connection (subject to availability and technical limitations)
- Use of The Bridge Room meeting space with 6 ergonomic chairs and table
- Access to professional HD projector and necessary connectivity
- Access to kitchen facilities for coffee, tea and water (available during business hours, subject to availability and stock)
- Access to restroom facilities
- Cleaning and maintenance of the meeting room after use
- Access control and building security
3.2 Access Restrictions: The Member and meeting participants have access to the meeting room, kitchen, and restroom facilities only. Access to other common areas of the coworking space (lounges, work desks, etc.) is restricted to maintain the professional environment for other members.
ARTICLE 4 - FINANCIAL TERMS
4.1 Fee Structure: The fee for Meeting Room access is €50 for a full day (8:00 AM to 6:00 PM), exclusive of VAT.
4.2 Single Payment: This Agreement requires a single, one-time payment for the daily plan. No recurring payments or automatic renewals apply.
4.3 No Refunds: No refunds will be issued for early departure, non-use of the facilities during the purchased time period, no-shows, or termination for breach of contract by the Member. The Member acknowledges that this is a non-refundable purchase for a specific date.
4.4 Late Penalty: If the Member fails to vacate the premises by 6:00 PM, a penalty of €25 per hour or portion thereof will be charged for the additional time used.
ARTICLE 5 - MEMBER OBLIGATIONS AND RESTRICTIONS
5.1 Proper Use: The Member shall use the meeting room responsibly and respectfully, in accordance with internal regulations and all applicable laws.
5.2 Timely Departure: The Member must vacate the premises promptly at 6:00 PM. Failure to do so may result in additional charges at the rate of €25 per hour or portion thereof.
5.3 Property Care: The Member shall maintain equipment and furniture in good condition and shall be financially responsible for any damage beyond normal wear and tear.
5.4 No Modifications: The Member shall not make structural changes, install fixtures, add furniture, alter electrical systems, paint, drill, or otherwise modify the premises without prior written authorization. Any unauthorized modifications will be restored at the Member's expense.
5.5 Noise Control: The Member shall maintain reasonable noise levels during meetings to avoid disturbing other facility users. The Provider reserves the right to intervene if noise levels become disruptive.
5.6 Capacity Limit: The meeting room has a maximum capacity of 6 people. Exceeding this limit is strictly prohibited for safety and comfort reasons.
5.7 Guest Policy: All meeting participants are considered guests of the Member and must comply with these terms. The Member is responsible for the conduct of all participants.
5.8 No Smoking: Smoking is strictly prohibited throughout the facilities, including electronic cigarettes.
5.9 Damage Reporting: The Member shall immediately report any damages, malfunctions, safety hazards, or security incidents.
5.10 Meeting Room Cleanup: The Member must leave the meeting room clean and organized at the end of the rental period. All personal belongings, meeting materials, and waste must be removed. The Provider is not responsible for any personal items left behind.
5.11 No Residential Use: Using the space for residential purposes, including sleeping or overnight stays, is strictly prohibited.
5.12 Compliance with Laws: The Member shall comply with all applicable laws, regulations, and licensing requirements while using the facilities.
5.13 Equipment Use: The Member may use the provided projector and other equipment but must handle them with care. Any technical issues should be reported immediately.
ARTICLE 6 - PROVIDER'S RIGHTS AND OBLIGATIONS
6.1 Access Rights: The Provider maintains the right to access the meeting room for maintenance, inspection, security purposes, or emergency situations.
6.2 Infrastructure: The Provider shall ensure proper functioning of infrastructure during business hours.
6.3 Common Areas: The Provider shall maintain clean and well-maintained common areas (kitchen and restrooms).
6.4 Security Monitoring: The Provider monitors common areas via security cameras for safety and security purposes. The Member acknowledges and consents to such monitoring.
6.5 Usage Monitoring: The Provider may monitor usage patterns for operational and security purposes.
ARTICLE 7 - LIMITATION OF LIABILITY
7.1 Personal Property: The Provider assumes no responsibility for personal property left on the premises, including losses, theft, misplacement or damages, regardless of cause.
7.2 Abandoned Property: Personal items left in the meeting room after the rental period will be considered abandoned and may be immediately discarded. The Provider is not obligated to store any items.
7.3 Connectivity: The Provider assumes no responsibility for internet blackouts, connectivity issues, or service interruptions from third-party providers.
7.4 Equipment Functionality: While the Provider will make reasonable efforts to ensure equipment is functional, no warranty is provided regarding the suitability or functionality of the projector or other equipment for the Member's specific needs.
7.5 No Warranty: The Provider makes no warranties, express or implied, regarding the suitability of the premises for the Member's particular business needs.
ARTICLE 8 - EXPANDED LIMITATIONS AND DISCLAIMERS
8.1 Service Interruptions: The Provider shall not be liable for any interruptions in services including but not limited to internet connectivity, electricity, water, heating, cooling, or other utilities, regardless of cause.
8.2 Third Party Services: The Provider assumes no responsibility for services provided by third parties, including telecommunications providers, cleaning services, or security companies.
8.3 Force Majeure: The Provider shall not be liable for any failure or delay in performance due to circumstances beyond its reasonable control, including but not limited to acts of God, war, terrorism, government regulations, public health crises, strikes, utility failures, or other major disruptive events.
8.4 No Refunds for Service Interruptions: The Member acknowledges and agrees that no refunds or credits will be provided for service interruptions of any kind, including those covered under Force Majeure.
8.5 Indemnification: The Member agrees to indemnify, defend and hold harmless the Provider from and against any and all claims, liabilities, damages, losses, costs and expenses (including reasonable attorneys' fees) arising from or in connection with the Member's use of the premises, violation of this Agreement, violation of any law or regulation, or any damage to the premises or equipment caused by the Member or their guests.
ARTICLE 9 - TERMINATION AND CONTRACT CESSATION
9.1 Automatic Expiration: This Agreement automatically expires at 6:00 PM on the selected date. No notice of termination is required.
9.2 Termination by Provider for Cause: The Provider may terminate this Agreement immediately and without prior notice in case of:
- Inappropriate conduct or serious violation of internal rules
- Misuse of facilities or violation of any provision in Article 5
- Illegal activities on the premises
- Actions that endanger the safety or security of the facility or other users
- Excessive noise or disturbance affecting other users
- Exceeding the maximum capacity of 6 people
9.3 No Refunds upon Termination: In the event of termination for cause by the Provider, no refunds will be issued.
9.4 Post-Termination Obligations: Upon termination or expiration, the Member shall:
- Cease use of the facilities immediately
- Remove all personal property
- Leave the meeting room in a clean and orderly condition
ARTICLE 10 - RELOCATION CLAUSE
10.1 In the event that The Bridge Room is unavailable for the reserved date, the Provider reserves the right to relocate the meeting to another available meeting room of similar size and amenities, with prior notice to the Member.
ARTICLE 11 - CONFIDENTIALITY
11.1 Confidentiality: Both parties agree to maintain confidentiality of all professional or personal information obtained under this Agreement.
11.2 Data Protection: Personal data processing shall comply with the General Data Protection Regulation (GDPR) and other applicable legislation.
ARTICLE 12 - GOVERNING LAW AND DISPUTE RESOLUTION
12.1 Governing Law: This Agreement shall be governed by and construed in accordance with the laws of Portugal.
12.2 Jurisdiction: Any disputes arising from this Agreement shall be submitted to the exclusive jurisdiction of the common courts of Porto, Portugal.
ARTICLE 13 - GENERAL PROVISIONS
13.1 Entire Agreement: This Agreement constitutes the entire understanding between the parties and supersedes all prior discussions, negotiations and agreements.
13.2 Non-Transferability: This Agreement is strictly personal to the Member and may not be assigned, transferred, or sublet to any third party under any circumstances.
13.3 No Waiver: Failure by either party to enforce any provision of this Agreement shall not be construed as a waiver of such provision.
Porto, Portugal
Agreement Date:
Valid for Use On:
Time Period: 8:00 AM to 6:00 PM (Full Day)
Plan Type: Daily Plan
Ricardo Herbstrith Carvalho Unipessoal LDA
Provider
ACKNOWLEDGMENT
The Member acknowledges that they have read this entire Agreement, understand its terms, and voluntarily agree to be bound by all its provisions without exception or reservation. The Member specifically acknowledges that this is a single-use, non-renewable agreement with no refund policy, and that they are responsible for the conduct of all meeting participants.
